A deputation or delegation wishing to be heard at a meeting of Council must make a written request to the Chief Executive Officer who will refer the request to Council for consideration.
In order for requests to be considered, they must be submitted no later than 24 hours prior to the next Ordinary Meeting of Council.
Deputations and delegations will only be allowed for matters that are on that meeting’s agenda.
If the Council agrees to hear the deputation or delegation, it will not hear more than two speakers on behalf of any deputation and a five (5) minute time limit for each speaker will be set as to the length of the address.
Councillors may question the deputation on matters raised before Council for the purpose of clarification, but no discussion will be entered into.
Any further information that the deputation/delegation may want the Council to have must be given to the Chief Executive Officer, by 12:00pm (noon) on the day before the meeting. No further written or audio- visual information is allowed to be presented during the meeting, unless approval is given by the Chief Executive Officer before the commencement of the meeting.
The Chief Executive Officer must advise the applicant of the date, time, venue and protocols applying for Council to hear the deputation or delegation.